How to find the right words quickly

No time to waste? Rewrite with Copilot instead!

This blog post edition is very special to me. ✨

I had the honor to team up with the Microsoft 365 Adoption Expert, Sohna S H, to put together our adoption tips about Rewrite with Copilot.

We had lots of fun drafting, writing, and rewriting this edition for you.

We hope these tips help you.

What's the biggest challenge at work?

My interviewer asked some years ago.

Neither the ever-changing technologies, nor complex IT requirements were part oḟ my answer.

But communication. 🎯

Just and solely communication.

Is what you say and write to your colleagues important to you?

I bet you!

Then there's no time to waste.

Use Rewrite with Copilot. 🚀

This feature, integrated across Microsoft 365 apps, acts like your personal editor — helping you sharpen your message, adjust tone, and even tailor your writing to your audience.

It’s not just about fixing grammar. It’s about making your words work.

There's a prompt for the most common challenges:



• Do your colleagues have no time to read a long message? Then select the option "Make it shorter".
• Or you tried hard, but your message still sounds complicated. Then go for "Simplify".
• Maybe you need to add more details, then use "Add more detail".

Rewrite with Copilot is almost everywhere 🪄

You’ll find “Rewrite with Copilot” in:



That's not all, you can use the feature in MS Forms, Word, PowerPoint, Notepad for Windows, and more!



Adoption Tips

1️⃣ AI-generated content may be incorrect. Always verify what Copilot rewrites.

2️⃣ Copilot evolves quickly. If your favorite Microsoft 365 app does not offer the feature yet, it may be different next month. So check regularly for feature updates.

3️⃣ Asking Copilot to rewrite in a language that is not your mother tongue?



• Try to write sentences that are simple and clear, using straightforward vocabulary, so that the original text does not lead to confusion.
• Verify the given text with another source.
• Copy the text and prompt to Copilot: "Help me understand the meaning this text: <Copy your text>"

Limitations

• Copilot might misinterpret your text if the content is ambiguous, grammatically flawed or lacks of context.
• There could be misunderstandings or inaccuracies for individuals working with "Rewrite" feature if one is working in a language that is not their first language.
• Rewrite with Copilot is easy to use, be aware that there are small differences from app to app. For example, in MS Teams you access the feature by click on a magic pen icon and not on a Copilot icon.

Communication can be challenging.

Words don't always align perfectly with our intentions, especially when time is limited.

But the good news is, "Rewrite with Copilot" is a great way to support everyday writing processes.

It feels like having a digital personal editor embedded throughout Microsoft 365, designed to help you improve your messages and communicate effectively with ease.

Stay curious and give it a try!